Article I Official Name
Article II  Purpose
Article III  Membership Information
Article IV  Meetings of Group Members
Article V  Elected Officers
Article VI  Board of Directors
Article VII  Contracts, Loans, Check and Deposits
Article VIII  Amendments
Article IX Assets

ARTICLE- I--OFFICIAL NAME   The name of this group shall be Hardy Area Users Group, hereafter referred to as “H.A.U.G.”.

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ARTICLE- II-- PURPOSE    The purposes of the H.A.U.G. are as follows:

1.                    Provide a forum for computer users, for their mutual benefit, increased understanding and better use of PC’s.

2.                    Provide an opportunity for computer users to exchange ideas, knowledge and experience for the enrichment of all.

3.                    Provide an opportunity for informal education in computer applications, hardware and software technologies.

4.                   Provide a means for the exchange of shareware software.  Illegal copying, distribution or use of commercial software packages or programs will not be  condoned.

5.                    To assist members and others in acquiring computer hardware and software.

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ARTICLE- III-- MEMBERSHIP

1.                    Membership is the H.A.U.G. shall not be denied to anyone based upon race, creed, sex or religion.  Membership in this organization is open to anyone interested in computers.  Ownership of a computer is not a prerequisite for membership. Family Membership extends to immediate family living in members household.  

2.                    Each member is entitled to cast one vote in any H.A.U.G. activity that requires membership approval. The Board of  Directors shall set annual dues for Family Membership with the approval of the Membership by a majority vote of those present at the meeting when dues proposal is presented.  Current dues are $10.00 per calendar year from January 1^st to December 31^st for Family Memberships.  The name of any H.A.U.G. member who has not paid yearly dues within 45 days after Jan. 1^st shall be removed from the general Membership Roster.   New and current members joining after October 1^st will be paid up for the next calendar year.   Each Member is entitled to a membership card.

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ARTICLE= IV-- MEETINGS  OF  H.A.U.G.  MEMBERS

1.                    NOTICE OF MEETING:   Notice stating the place, day and hour of the meeting shall be sent.  The President may select the media to notify each Member and may direct the Secretary or Web Master to perform this function.

2.                    VOTING:     The Membership lists maintained by the Secretary  and Treasurer comprise all those who are entitled to vote.  Such list shall be available at the time and place of all meetings.  All elections for Officers shall be decided by the majority of the Members of the H.A.U.G. present.  The total number present shall constitute a quorum for conducting business for the H.A.U.G., which shall be decided by a majority vote of those members present.

3.                    REGULAR MEETINGS: Regular meetings of the H.A.U.G. shall begin at 1:00 p.m. on the fourth Tuesday of each month, at an appointed place.  Exceptions can be made to account for holidays by a majority vote of the members present.   If a Special Interest Group (SIG) meeting is held, the time and place will be determined by this (SIG) group.   

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ARTICLE- V-- OFFICERS AND BOARD OF DIRECTORS

1.                    GENERAL POWERS:   The business and affairs of the user group shall be managed by its Directors.  The elected Officers shall in all cases act as a Board of Directors and they may adopt rules and regulations for the  conduct of the meetings and the management of the user group as they may deem proper.

2.                    NUMBER, TENURE AND QUALIFICATIONS:   The number of Directors of the user group shall be five (5) Board of Directors shall be: the  President, Vice President, Secretary, Treasurer and Director-at-Large.  The Officers shall hold office until the next election of Officers.

3.                    NOMINATING COMMITTEE: This committee should be appointed by the President no later than three (3) months prior to the election of officers.  This committee should consist of at least three (3) members.  The slate of officers shall be presented in November to be elected at the December meeting.

4.                    ELECTION AND TERM OF OFFICE: The Officers of the user group shall be elected at the first meeting in December each year by the Membership of the H.A.U.G.   Candidates for office shall be H.A.U.G. members in good standing.  Each Officer shall hold office for a one (1) year term until re-elected or a  successor has been duly elected and/or until they shall resign and/or have been removed in the manner hereafter provided.

5.                    REMOVAL:   Any Officer or agent elected or appointed by the President may be removed by the Board of Directors whenever in their judgment the best interests of the user group is not being served.

6.                    VACANCIES:    Vacancies shall be filled by a majority vote of the membership present of the H.A.U.G.  Any Officer  elected to fill a vacancy caused by  resignation, death or removal shall be elected to hold office for the remainder of the term of their predecessor.

7.                    SPECIAL MEETINGS:      Special meetings of the Board of Directors may be called  by or at the request of the President.

8.                    RESIGNATION:     Any Officer may resign at any time by giving written notice to the Board of Directors, and/or President.  Unless otherwise specified in the notice, the resignation shall take effect upon receipt and review thereof by the Board of Directors

9.                    COMPENSATION:    No compensation shall be paid to any members for their services.   By resolution of the Directors a fixed sum and expenses for actual attendance at special meetings, training, or trade shows  may be authorized.   This resolution must be approved by the majority of the members present.

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ARTICLE-VI-- BOARD OF DIRECTORS

1.                    PRESIDENT:     Ensure the delivery of the group’s mission to its members.  Presides over the meeting; provides overall direction; organizes program content; serve as overall representative of the user group to the public.  The President shall be the principal executive officer of the user group and, subject to the control of the Board of Directors, shall in general, supervise and control all of the business and affairs of the user group.  The President shall, when present, preside at all meetings of the members of the H.A.U.G. and of the Board of Directors Meetings.  The President may sign, with the Treasurer or any other Officer of the user group authorized by the Board of Directors, any contracts or other nstruments which the Board of Directors have authorized to be executed.  In general, shall perform all duties incidental to the office of President and other such duties as may be prescribed by the Board of Directors from time to time.  The President may appoint Committees and Chairpersons as necessary   

2.                    VICE PRESIDENT:     In the absence of the President, shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President.  The Vice President shall perform such other duties as from time to time may be assigned by the President or by the Board of Directors.

3.                    SECRETARY:     The Secretary shall keep the minutes of the general meetings and/or

special meetings and provide a permanent record; be custodian of the records and keep a register of the mailing address, phone number and Email address (if applicable) of each  member; have general charge of the membership directory of the user group and perform all   duties incidental to the office of Secretary and such other duties as from time to time may be  assigned by the President or by the Board of Directors.  This could include being responsible for group promotion and advertising, send reminders to group members about next meeting    per President’s instructions.

4.                    TREASURER:     The Treasurer shall have charge and custody of and be responsible for all funds of the user group; receive and give receipts for money due and payable to the user group from any source whatsoever; deposit all such money in the name of the user group in the bank or other depositories as shall be selected in accordance with these bylaws; generally perform all the duties incidental to the Office of Treasurer and such other duties as from time to time may be assigned by the President, including receiving Membership fees.  The Board of Directors need not approve any expenditure less than $50.00.  The Treasurer shall provide Financial Reports to the Board of Directors and the Membership present at the general meetings.

5.                    DIRECTOR-AT-LARGE:     The Director-at-Large shall be the immediate past president, a voting member of the Board of Directors and  who shall be governed by the same rules and guidelines as the other members of the Board.  The Director-at-Large may Chair any Committee as directed by the President and/or Board of Directors.

6.                    WEB MASTER:     Appointed position the Web Master shall publish/post and maintain the Forum Page for members of the H.A.U.G. on an as needed basis as determined by the Board of Directors and such other duties as from time to time may be assigned by the President or by the Board of Directors, currently including distribution of news items as deemed necessary by the Board of Directors (Forum Page Home Page, posting, hard copy or email).   The Web Master may select, not to exceed two (2) Assistant Web Masters from the membership.

 7.                    LIBRARIAN:   Appointed Position.  The Librarian shall receive and maintain and be responsible for all training and evaluation materials belonging to the users group and keep records of said material and make it available to the general membership.  Dues paying members only have the use privilege of said materials.  A list of all materials shall be available at each meeting for the membership.                                                                                                         

8.                    EDUCATIONAL/PROGRAM COMMITTEE:     This  Committee may be appointed by the President to make recommendations.  This Committee shall not consist of less than three (3)nor more than five (5) Members and shall make all recommendations to the President of all educational programs for the coming year.

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ARTICLE-VII--CONTRACTS, LOANS, CHECKS, AND DEPOSITS

1.                    CONTRACTS:    Only the Board of Directors may authorize the entry into any contract or execute and deliver any instrument in the name of and on behalf of the user group and only after approval by a majority vote of the Membership present.

2.                    LOANS:    No loans shall be contracted on behalf of the user group and no evidences of indebtedness shall be issued in its name.

3.                   CHECKS, DRAFTS, ETC.:     Two of the following: Treasurer, Vice President or President of the user group shall sign all checks, drafts and other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the user group.  All checks, drafts and etc., shall have two (2) signatures.   One being the Treasurer, if possible,  and one of the aforementioned officers.

4.                    DEPOSITS:    All funds of the user group shall be deposited at least monthly to the credit of the user group in such banks as the Board of Directors may select.

5.                   EXPENDITURES:     Members of the Board of Directors may spend up to $50.00 towards the purchases of supplies, materials for use at the user group meeting and/or the benefit of the H.A.U.G.  The Board of Directors and the majority vote of the Membership present must approve expenditures over $50.00

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ARTICLE-VIII--AMENDMENTS

1              These bylaws may be altered, amended, or repealed and new bylaws or addendums may be adopted by a majority vote of the members that are present only after review and recommendations by the Board of Directors and when the proposed amendment/addendums have been published and the Membership notified

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ARTICLE-IX-- GROUP ASSETS:

1.                    The Board of Directors shall have control of all assets exception  being the property held by The Librarian.

2.                    Should the Club/Users Group become defunct or dissolved and/or is no longer an organization, all hardware and software shall be given to the Cherokee Village Senior Citizens activities group.  Monies to be donated to charity as determined by the Board of Directors in office at the time of dissolution.

 3.                    APPROVED by the: Membership:  __________________,

2002 President:              ________________________________

Vice President: _____________________________ 

Latest Revision as of March 8. 2005

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